How to Write an Application for Transfer Certificate (TC) in English to School Principal

Transfer Certificate Letter: Application for school transfer certificate or leaving certificate is a letter that is written to request a transfer certificate from school in order to move from one school to another school.

The main purpose of the transfer certificate is to release your child from the current school and join they can join other. Without this document, you can’t join another school, college or institute.

transfer certificate

There are so many reasons you want to request for the leaving certificate in school. A very common reason is when you complete the 10th class or 12th class and would you like to join another school for further study, when your family transferring to a different place for work and want to go with your family.

You can write transfer certificate application in English, Bengali, Gujarati, Hindi, Kannada, Malayalam, Marathi, Punjabi, Tamil, Telugu and Urdu

What to Include in School Transfer Certificate Letter

The main reason: Always state a clear and genuine reason why you need a leaving certificate.

Request for the issue of transfer certificate: Request for the certificate to the school principal or class teacher and state why it’s very important for you to have it.

Additional documents for admission to another institute: Don’t forget to include information on the additional documents that have been requested by the institute where you want to join.

Specify date on which documents should be issued: You can also request for a specific date or an early date to avoid any inconveniences.

Also Read: How to Write Letter to Excuse your Child Being Absence from School

Letter 1: Application to Principal Requesting to Issue Transfer Certificate After Completing School

The Principal,
Radiant High School,
Date: 24th of May, 2019

Subject: Application for School Leaving Certificate

Respected Sir/Madam,

With due respect, I would like to state that I have completed my XII Standard from your reputed school Radiant High School in March 2019 with First Grade. I have no pending dues and furthermore, I have cleared everything with the Library department.

Therefore, I request you to kindly issue me my school transfer certificate. I will be really grateful to you.

Thanking You!

Yours Obediently,
Manish Vaghani
Roll Number:12

Letter 2: Student Transfer Letter for School Due to Family Move to Other Place

The Principal,
Sant Kabir School,
Date: 27-03-2019

Subject: Request for School Leave Certificate

Dear Sir,

Respectfully, I beg to submit that my father has been transferred to Surat. He is to join there next week. We are shifting there on Sunday, the 24th instant. I, therefore, request you to issue my school transfer certificate as soon as possible.

I have returned all the library books and paid all the dues.

Thanking you,

Yours Obediently,
Jay Nakrani
Roll No: 15

Letter 3: Request letter to Issue School Leaving Certificate from Parents

The Principal,
Shanti Asiatic School,
Date: 25th of May, 2019

Subject: Application for School Leave Certificate

Dear Sir,

With due respect, I Rajesh Patel father of Maulik, would like to request you to please grant the School Leaving Certificate for my ward. The reason being we have shifted to Applewood Township Opposite Vraj Garden, which is at a far distance from your reputed school. Due to this travel distance, my ward is unable to manage his schedule properly. Because of this, we have found a school next to our place.

Therefore, kindly please issue the transfer certificate as soon as possible so that we can continue the admission process there. Your support will be highly appreciated.

The details of my child are as follows:
Name: Maulik Patel
Class: 9th Standard
Roll Number: 26

Yours Faithfully
Rajesh Patel.

Letter 4: Application to Principal for Leaving Certificate & Mark Sheet due to Father’s Job Relocation

The Principal,
Cosmos Castle International School,
Date: 22-03-2019

Subject: Request for Leaving Certificate and Marksheet

Dear Sir,

With respect, I humbly request for a leaving certificate and mark sheet. I am an undergraduate student in year 4 pursuing a degree program in English. My dear father has been transferred to Surat as the organization was restructuring forcing us to move from Ahmedabad.

As much as I love schooling there, it will be impossible for me to continue my studies there as I cannot live far away from my family. Therefore, I need a leaving certificate to be admitted to the new school. I hope you will be kind enough to assist me where necessary. Thank you in advance.

Yours Sincerely
Hardik Kotadiya
Roll Number: 22

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